CarBivTir: operations platform for a road-haulage operator

CarBivTir is the operations platform MIT-DEV builds for a road-haulage (TIR) operator running trucks across Europe. We deliver the API, the web application and the cloud infrastructure behind the daily work of its dispatchers, HR and finance teams.

380⁺

tracked tasks

and counting, as the platform grows

areas, one system

dispatch, fleet, fuel, people, finance, cases, security

kinds of tools replaced

spreadsheets, fuel portals, telematics dashboards, chats

The challenge

The operator's work was spread across spreadsheets, fuel-card portals, telematics dashboards and messaging apps. Following one truck from the order to the invoice meant opening all of them, and checking fuel meant comparing two sources by hand. The platform had to:

Run dispatch: orders, trucks, trailers and drivers planned in one place.
Control costs: fuel, service and insurance checked against real data.
Close the loop: every trip traced through to the invoice and the payment.

Before

Work spread across tools

Orders and costs in spreadsheets
Fuel checked across card portals and telematics dashboards
Decisions passed along in messaging apps

After

One operations platform

Dispatch, fleet, people and finance in one system
Fuel cross-checked automatically, with theft alerts
Every truck traceable from order to invoice

What we built

Dispatch. Orders are created and planned on a Planner view, with truck and trailer swaps and several trucks on one order, while a dispatcher-performance dashboard shows how each team performs.

The dispatch planner: each truck's trips on a timeline, with driving, work and rest bands — **The Planner.** Every truck's trips on one timeline, with driving, work and rest underneath. Details are blurred.

Fleet. Documents for every truck, trailer and driver, service planning with periodic technical inspections, a live map of the fleet and data-quality checks on the telematics feed.

The live map of the fleet across Europe, with positions blurred — The whole fleet on one live map. Positions are blurred.

Routes and parkings. A route calculator gives the distance, driving time, tolls, fuel, CO2 and a schedule that respects driving and rest rules, country by country. A parking map finds secured parkings on the route and books a place.

A route calculation with distance, driving time, tolls, fuel, CO2 and a driving-and-rest schedule — Distance, tolls, fuel, CO2 and a legal driving schedule, per country.

A map of secured truck parkings with free places and a booking panel — Secured parkings on the route, bookable from the map.

Fuel control. Fuel-card purchases are imported and cross-checked against the tanks' telematics data, and a suspected diesel theft sends an alert to the team.

Fuel analytics: volume by month and average price per litre, with figures blurred — **Fuel under control.** Volumes and prices per month from card imports and receipts. Figures are blurred.

People. Onboarding with employment documents generated automatically, attendance, leave, payroll and offboarding, percentage-based pay for dispatchers, and each driver's hours of service.

A driver's hours of service over 15 days, with driving, work and rest per day — Each driver's driving, work and rest, day by day.

Finance. Invoicing, payment import, the ledger, analytics and currency conversion, in one accounting workbench.

The accounting workbench: client and supplier invoices, payments and the ledger, with amounts blurred — Invoices, payments and the ledger in one workbench. Amounts are blurred.

Accidents and insurance. Truck accidents and motor insurance files moved from spreadsheets into the platform, with insurer billing and reconciliation.

Security. Access logs, automatic logout, two-factor authentication and GDPR rules.

What comes next

Current work adds AI: a messaging bot that reads employees' receipts and sends them to finance for approval, and automatic data extraction from leasing, insurance and service documents.

The result

One system where the operator follows a truck from the order to the invoice, catches fuel anomalies early and replaces manual reconciliation with traceable records.